Regarding Vs In Regards To

Regarding vs. In Regards To: A Comprehensive Guide to Choosing the Right Phrase

Choosing between "regarding" and "in regards to" can feel surprisingly tricky, even for seasoned writers. Both phrases signal that you're about to discuss a specific topic, but subtle differences in formality and style make one a better choice than the other in many situations. This comprehensive guide will delve into the nuances of each phrase, helping you confidently select the most appropriate option for your writing. We'll explore their grammar, usage, and stylistic implications, ensuring you understand the best practices for clarity and professional communication. This will enable you to improve your writing skills and avoid common grammatical pitfalls.

Understanding "Regarding"

"Regarding" is a preposition meaning "concerning" or "about." It's a concise and versatile word that fits seamlessly into various writing styles, from formal business correspondence to informal emails. Its straightforward nature makes it a preferred choice for many writers aiming for clarity and efficiency.

Grammatical Structure: "Regarding" directly introduces the topic of discussion. It's followed by a noun, pronoun, or gerund (a verb acting as a noun).

Examples:

• Regarding your recent inquiry, we are pleased to inform you that...
• Regarding the project deadline, we need to discuss a potential extension.
• Regarding the matter at hand, I believe we need further clarification.

Understanding "In Regards To"

"In regards to" is a phrase meaning essentially the same as "regarding." However, its structure is more complex and less concise. The inclusion of "in" and the use of "regards" (plural) add unnecessary words, potentially making the sentence less direct and impactful. While grammatically correct, it's generally considered less formal and preferred less frequently by many writing style guides.

Grammatical Structure: "In regards to" is also a prepositional phrase, but its added words lead to a slightly more verbose style.

Examples:

• In regards to your recent inquiry, we are pleased to inform you that...
• In regards to the project deadline, we need to discuss a potential extension.
• In regards to the matter at hand, I believe we need further clarification.

Comparing "Regarding" and "In Regards To": A Head-to-Head Analysis

The core difference lies in conciseness and style. While both convey the same basic meaning, "regarding" is generally preferred due to its brevity and cleaner sentence structure. Here's a breakdown of their key differences:

Why "Regarding" Is Generally Preferred

Several reasons contribute to "regarding's" dominance in professional and academic writing:

• Clarity: Its brevity ensures the focus remains on the subject matter, avoiding unnecessary words that could distract the reader.
• Professionalism: In formal settings like business communications, legal documents, and academic papers, concise and direct language is valued. "Regarding" fits this style perfectly.
• Readability: Shorter sentences are generally easier to read and understand, leading to better communication.
• Efficiency: In fast-paced environments, using fewer words translates to more efficient communication.

When "In Regards To" Might Be Acceptable (But Rarely Preferred)

While "regarding" is the superior choice in most situations, there are a few contexts where "in regards to" might be deemed acceptable, although it's still generally advisable to opt for "regarding":

• Informal Writing: In very informal settings, like casual emails to close friends or family, the slight difference in formality might be insignificant.
• Emphasis (with caution): Some might argue that "in regards to" adds a subtle emphasis, but this is subjective and easily achieved through other stylistic choices. Overusing this argument can lead to convoluted and less impactful writing.
• Regional Variations: Certain dialects or regions might favour "in regards to," but adhering to standard English conventions is usually recommended for broader comprehension.

Practical Examples Illustrating the Difference

Let's illustrate the difference with some practical examples:

Example 1 (Formal Email):

• Better: "Regarding your application for the Marketing Manager position, we have received numerous qualified candidates..."
• Less Preferred: "In regards to your application for the Marketing Manager position, we have received numerous qualified candidates..."

Example 2 (Business Report):

• Better: "Regarding the fourth-quarter sales figures, there was a significant increase compared to the previous year."
• Less Preferred: "In regards to the fourth-quarter sales figures, there was a significant increase compared to the previous year."

Example 3 (Informal Email to a Friend):

• Better: "Regarding the party on Saturday, I'm still confirming the location."
• Less Preferred: "In regards to the party on Saturday, I'm still confirming the location." (While acceptable, "Regarding" still flows better)

Common Mistakes to Avoid

One common mistake is using "in regards to" when referring to a specific person. Instead, use "regarding" or a more direct approach.

Incorrect: "In regards to John, he completed the task efficiently." Correct: "Regarding John, he completed the task efficiently." or "John completed the task efficiently."

Another common error is overusing the phrase. Keep sentences concise and avoid unnecessary repetition.

Frequently Asked Questions (FAQ)

Q: Is "in regards to" grammatically incorrect?

A: No, it's grammatically correct, but it's considered less formal and less concise than "regarding."

Q: Will using "in regards to" negatively impact my writing?

A: It might make your writing appear less polished and professional, especially in formal contexts. It's generally better to choose the more concise and widely accepted "regarding."

Q: Are there any synonyms for "regarding"?

A: Yes, many synonyms exist, including "concerning," "about," "respecting," "pertaining to," and "with respect to." The best choice depends on the context and desired level of formality.

Q: Should I always use "regarding" in professional writing?

A: While "regarding" is generally preferred in professional writing, consider the overall tone and style of your document. Sometimes, alternative phrasing might be more suitable depending on the specific context. However, choosing "regarding" is almost always the safest bet.

Q: Is there a situation where "in regards to" is definitively better than "regarding"?

A: No, there isn't a definitive situation where "in regards to" is demonstrably better. The stylistic difference is subtle, and the clarity and conciseness of "regarding" usually outweigh any perceived benefit of "in regards to."

Conclusion: Embrace the Power of Concise Language

In the realm of professional and effective communication, brevity is often key. While both "regarding" and "in regards to" convey a similar meaning, choosing "regarding" consistently demonstrates a strong grasp of English grammar and style. By opting for the more concise and widely preferred "regarding," you enhance the clarity, professionalism, and overall impact of your writing. Remember, clear and efficient communication is paramount, and choosing the right words is a vital component of achieving this goal. So, embrace the power of concise language and let "regarding" become your go-to phrase when introducing a topic.